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CURRENT: Annual Volunteer Event and Fundraiser

Public·7 members

3/14/22 Meeting Notes

Meeting Minutes

  • Introduced Addell and Terry

  • Patty Hardee was present from ???

  • Drop the word sponsorship and instead look for donations from community partners and businesses we transport clients to, and others who serve seniors. We want to be sure we don’t compete with local non-profits by calling it a fundraiser. Instead of asking for sponsorship, focus more on engagement. Perhaps setting up a table, bringing their information, presenting, discussing how often we’ve transported clients to them, allowing them to thank our volunteers, etc.

  • Linda suggested a template for speaking points.

  • We’d like these businesses to see the number of volunteers who are participating in our programs, first hand.

  • Sarah - $400 for rental of Old House + $5 per drink per person. The issue with that is that if we’re expecting a larger group it would need to move; 130 is max number of people; Prince Michel asked that we hold our event from 6-8pm. $7100 for food, setup, clean-up, music. Doesn’t include any prizes. This is for 250 people. Food is $18 per person or $4500 for 250 people.

  • Kristin asked that we send a grid out for voting.

  • We need to visit Rock Hill Winery and any other potential venues before deciding on a venue. Brandy Hill Farm is an event venue per Kristin. Rixeyville Manor is possible venue too if we are open to non-wineries (suggestion from Libbi). Lola will call Rock Hill Farm.

  • Will send doodle poll for winery visit.

  • Each committee member will determine 5-10 businesses to reach out to so that we don’t overlap.

Action Items:

  • Doodle Poll & Rock Hill (and any other venues) visit

  • Determine 5-10 donors each that do not overlap

  • Template for speaking points


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