Action Items:

Tasks Open To All Committee Members:

• committee member(s) to update community calendars in Madison

• committee member(s) to update community calendars in Orange

• committee member(s) to update community calendars in Culpeper

• committee member(s) to update community calendars in Rappahannock

Update from Libbi 4/19

We have still not chosen a venue but we still have Old House as a great option. Here is what we can continue to discuss and consider:

Old House - it's lovely and affordable. We know it's a good fit for our group, and has a great, cozy feel inside of the area where we were last year. I'd like to set the precedent that we hold this event at a different venue each year, but if that isn't possible, Old House will be lovely.

Mar 22 Meeting Info

As a reminder, this morning we will discuss and decide upon a venue, and will delegate the following tasks for completion this month:

· Book venue & create rain date plan · Update sponsorship materials with location, date & web address · Begin soliciting sponsors in 5 counties – 1-2 people per county · Add event to community calendars · Send save the date to volunteers · Continue soliciting sponsors/grocery store gift card donations for bottled water etc. · Secure table & chair rental · Secure audio rentals · Secure musician/comedian/magician/photo booth/photographer · Hire clean-up crew · Update event website · Determine RSVP date · Create and print final flyer & begin distributing – one person in each county

3/14/22 Meeting Notes

Meeting Minutes

• Introduced Addell and Terry

• Patty Hardee was present from ???

• Drop the word sponsorship and instead look for donations from community partners and businesses we transport clients to, and others who serve seniors. We want to be sure we don’t compete with local non-profits by calling it a fundraiser. Instead of asking for sponsorship, focus more on engagement. Perhaps setting up a table, bringing their information, presenting, discussing how often we’ve transported clients to them, allowing them to thank our volunteers, etc.